This Policy addresses the following:
Act means the Privacy Act 1993 or any Act in substitution for that Act.
Manufacturer means the manufacturer of the relevant motor vehicle brand.
Sime Darby means Sime Darby Motor Group (NZ) Limited and includes its subsidiaries. Also referred to as “our”, “us” and “we”.
Web Services means any of our websites, customer portals, mobile applications and electronic media from time to time.
4. What is Personal Information
5. What Personal Information do we collect and hold?
We only collect and hold personal information that we consider necessary for the proper administration and function of our business. The personal information we collect may differ depending on the circumstances. By way of example we might require your financial information where lending is required to finance a vehicle but not necessarily for a cash sale. Without limitation we may collect the following personal information:
6. Why do we collect Personal Information?
7. How do we collect your Personal Information?
We collect personal information in a variety of ways. We try to collect this personal information from you directly. Without limitation we collect personal information through:
8. How do we disclose Personal Information?
We will ensure there are reasonable safeguards in place to prevent loss, misuse or disclosure of your personal information. However, you consent to us disclosing information to third parties if relevant to the purposes for which we collected the personal information. These parties may include:
Our Webservers may contain links to, or otherwise interact with, Manufacturers or third parties’ servers or IT infrastructure. Accordingly, we cannot control these party’s privacy policies or practices and these may or may not be required to meet the standards or similar standards of the Act.
Similarly, communication, engagement and actions taken through external social media platforms are subject the terms and conditions as well as the privacy policies held with each social media platform respectively. Accordingly, we cannot control these party’s privacy policies or practices and these may or may not be required to meet the standards or similar standards of the Act. You are advised to use social media platforms wisely and communicate / engage with them with due care and caution with regard to your privacy and personal details.
10. Do we send your Personal Information outside of New Zealand?
We may disclose your personal information to parties located outside of New Zealand. This may include any related entity of Sime Darby located outside of New Zealand. It may also include third parties including, without limitation Manufacturers and other external service providers located outside of New Zealand.
We take reasonable steps to ensure that any recipient outside of New Zealand maintains the privacy of your personal information. However, you may be subject to the privacy policies and other requirements of that that overseas party and they may or may not be required to meet the standards or similar standards of the Act. The personal information may also be subject to the laws of the applicable jurisdiction including any access requests.
11. What happens if we are not able to collect Personal Information?
You are not obligated to provide us with your personal information and if you choose not to provide the same or restrict our ability to deal with, collect, disclose, hold and use your personal information, then:
12. How do we store and secure your Personal Information?
We take reasonable steps to protect your personal information from loss, misuse or disclosure. If you suspect any loss, misuse or unauthorised access or disclosure of your personal information please contact us immediately. However, we cannot guarantee that your personal information will be free from loss, misuse, unauthorised access or disclosure and accordingly will not be liable for the same.
13. How long do we retain your Personal Information for?
We keep your personal information for so long as is it is required having regard to the purpose for which the personal information was collected and as otherwise required comply with the law. This may include, without limitation, personal information required to be collected and held under the Motor Vehicle Sales Act 2003, Income Tax Act 2007, Goods and Services Tax Act 1985 and any other applicable law.
When the personal information is no longer required for the purpose it was collected or is not required to be retained by law then we will destroy it.
14. Electronic Messages
By using our Web Services or providing us with your personal information you consent to receiving promotional or marketing communications by electronic messages, phone call SMS or other communication method from us or from third parties on our behalf.
You may opt out of receiving those electronic messages or other communications by contacting us at [email protected] or +64 (09) 258 5141 or by utilising any unsubscribe facility that accompanies an electronic message or other communication. If you do withdraw your consent to receiving these electronic messages or communications or otherwise unsubscribe you will no longer receive these types of electronic messages or communications from us within a reasonable period of us receiving your request.
Our Web Services use a technology called cookies. A “cookie” is a small data element that is transferred to your device. You can choose to accept or decline cookies or modify the length of time that a cookie is stored. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies or limit the time that a cookie is stored. However, this may prevent you from taking full advantage of our Web Services. If you decline cookies then not all features of our Web Services may be available to you.
16. How can you access or correct your Personal Information?
Your personal information is stored securely and can only be accessed by authorised persons. You are welcome to contact us at any time at Privacy Officer at PO Box 22117, Otahuhu, Auckland, 1640 [email protected] or +64 (09) 258 5141 to confirm whether we hold personal information about you, request access to your personal information or correct it. In some cases, there may be a charge in correcting information based on your request, attaching to any personal information a statement of any correction sought but not made and retrieving and providing a copy of the personal information to you. On occasion we may also insist on the payment of the charge in advance before responding to a request for which we can charge.
Notwithstanding the above we may not grant you access where we cannot reliably verify your identity first. There may be other circumstances where we cannot provide you access to the personal information we hold. For example, where it would breach somebody else’s right to privacy or would endanger someone else’s safety.
If you believe the personal information is incorrect, incomplete or inaccurate, then you may request that we amend it. If we do not agree that the information is incorrect then we will make a note of what your views are as to the correct personal information and attach this as appropriate.
17. How can you complain about a breach of privacy?
If you any comments, questions or complaints about the handling of your personal information you may contact our Privacy Officer at PO Box 22117 Otahuhu, Auckland, 1640, [email protected] or +64 (09) 258 5141 who will endeavour to respond to your enquiry promptly and outline options as to how this matter may be resolved.